8 Integrated Modules — Zero Integration Required

Every Feature Built for Compliance

8 fully integrated modules covering the complete municipal procurement lifecycle — from AI-generated SOW to cryptographic audit trail.

Module 01

AI Scope Drafting & RFP Authoring

Generate compliant solicitations in minutes, not days

ProposalTeamIQ's AI Scope Engine uses retrieval-augmented generation to produce compliant Statements of Work, evaluation rubrics, and RFP packages against your statutory procurement framework.

RAG-driven SOW formulation with NAICS/PSC auto-classification
Procurement method selection wizard (ITB, RFP, RFQ, Sole-Source)
SLA & KPI mapping with penalty clauses auto-generated
Price reasonableness ICE estimate with Davis-Bacon wage tables
Evaluation scoring rubric auto-builder with weighted criteria
Document library publishing with version-controlled addenda
Mandatory 5-field completeness gate before public posting

73%

SOW drafting time reduction

See in live demo

Module 02

Two-Envelope Sealed Bid Vault

Cryptographic bid segregation with immutable audit receipt

Every bid received through the ProposalTeamIQ public gateway is split into a Technical Envelope and a Pricing Envelope — sealed with SHA-256 cryptographic hashing until the evaluation panel opens them.

SHA-256 envelope-level cryptographic sealing on submission
Price-leak guard: pricing language auto-redacted from technical envelope
Addenda acknowledgment gating — bid rejected if outstanding addenda
Sole-Source Challenge Intake with 2 CFR 200.320(c) spend freeze docketing
UEI number + SAM.gov debarment check on submission
Certificate of Insurance validation (GL, WC, E&O minimums enforced)
Immutable submission receipt with timestamp and bid hash
AI Pre-flight Compliance Agent with auto-fix capability

Bid manipulation incidents

See in live demo

Module 03

Evaluation Matrix & COI Gate

Blind, Brooks Act-compliant panel scoring with full audit trail

Before a single score is entered, every evaluator must acknowledge or declare a conflict of interest. The platform enforces qualifications-first scoring, recusal workflows, and consensus deliberation — all logged immutably.

Mandatory COI Declaration Gate before scores unlock
Brooks Act qualifications-first scoring enforcement (40 U.S.C. 1101)
Blind scoring mode — vendor identity hidden during ranking
Per-criterion weighted scoring with evaluator confidence flags
Consensus matrix view — divergence detection & discussion threads
Recusal workflow with automatic panel rebalancing
Panel chair tie-breaking with documented rationale
Full audit export (CSV/PDF) per solicitation lifecycle

100%

COI compliance rate

See in live demo

Module 04

FOIA Defense Binder & Analytics

Automated 10-chapter evidence package for every award

ProposalTeamIQ generates a complete FOIA defense binder covering solicitation notices, bid receipts, evaluation records, award rationale, and protest responses — ready for any public records request.

10-chapter FOIA binder auto-assembled per solicitation lifecycle
Solicitation notice with public posting timestamp
All bid receipts with cryptographic hash verification
Full evaluation matrix with panel deliberation log
Award recommendation memo with statutory basis
Protest response template with CFR citations
Sunshine Act compliance log for panel meetings
Export to PDF with redaction zones for trade secrets

FOIA chapters per award

See in live demo

Module 05

Sourcing Analytics & Spend Intelligence

Real-time spend dashboards with DBE diversity benchmarking

The analytics command center gives CPOs, Comptrollers, and Council members real-time visibility into procurement spend velocity, vendor concentration risk, budget burn rates, and diversity benchmarks.

Live spend velocity by department and fund source
Award concentration risk scoring per vendor
DBE / MBE / WBE diversity benchmark tracker (49 CFR Part 26)
Budget allocation vs. encumbrance burn rate charts
Requisition-to-award cycle time trend analysis
Sole-source vs. competitive award ratio monitoring
Cross-department vendor overlap heat map
Exportable FOIA-ready spend data in CSV/JSON/PDF

$12.4M

Spend tracked in demo

See in live demo

Module 06

Contract Management & Retainage

Full contract lifecycle with prompt pay enforcement

From award to closeout, ProposalTeamIQ manages contract amendments, retainage escrow, milestone invoicing, subcontractor prompt pay obligations, and bonding requirements.

Contract award issuance with statutory rationale documentation
Amendment & change order workflow with budget reallocation
Retainage escrow tracking (standard 10% withholding)
Prompt Pay enforcement (O.C.G.A. § 13-11-1 / 31 U.S.C. 3901)
Milestone billing schedule with automated invoice release
Subcontractor management with utilization reporting
Performance bond and payment bond tracking
Contract closeout checklist with punch-list workflow

30d

Prompt pay enforcement window

See in live demo

Module 07

Role-Based Access Control & Separation of Duties

Six procurement personas with statutory separation of duties

ProposalTeamIQ enforces strict separation of duties at the platform level. No evaluator can see analytics. No bidder can see internal budgets. No approver can also score bids. Compliance is architectural.

6 municipal personas: CPO, Comptroller, Chair, Council, IG, Bidder
Route-level access control gates with statutory cite display
Evaluator isolation — no analytics, no budget access during scoring
Bidder portal isolation — no internal workflow visibility
Inspector General read-only audit view across all workflows
City Council limited to public-record decisions and awards
Comptroller scoped to financial encumbrance and release
Audit trail of all role-based access events with timestamps

RBAC personas enforced

See in live demo

Module 08

Cryptographic Audit Trail

Immutable event ledger with SHA-256 signed chain of custody

Every action in ProposalTeamIQ — from document edits to score submissions to role assignments — is logged with a cryptographic SHA-256 hash, creating an immutable chain of custody for any audit or legal challenge.

Per-event SHA-256 hash generation with prior hash chaining
User, role, IP, and timestamp captured on every event
Tamper-evident chain: any modification breaks the hash chain
Filterable by event type, actor, date range, and solicitation
Export to PDF for inspector general review or court presentation
Access scoped to Oversight roles only (IG and CPO)
Includes bid open events, score submissions, and award decisions
Retention policy configuration (7-year SLED minimum default)

SHA-256

Cryptographic signature standard

See in live demo

Ready to see all 8 modules live?

Launch the full interactive demo with real data, live AI agents, and all RBAC personas active.

Launch Platform Demo